The Society of We Are Canadians Too (SWACT) is committed to protecting the privacy and security of personal information held about its patrons. Our purpose is to assure anyone who does business with us that SWACT complies with the Privacy Act, the Personal Information Protection and Electronic Documents Act, and Canada’s Anti-Spam Legislation.
The following is a statement of our commitment to ensure that the collection, use, disclosure and security of your personal information complies with the provisions of the Privacy Act, the Personal Information Protection and Electronic Documents Act, and Canada’s Anti-Spam Legislation, in terms of legal conformity and ethical practice.
COLLECTION OF INFORMATION
SWACT only collects personal information from:
This information is collected by a variety of methods: phone, fax, mail, email, online, or in person.
USE OF INFORMATION
SWACT uses personal information to better serve our patrons and to expand our community of support. This primarily includes using the information:
SWACT is committed to using personal information in a respectful and useful way. SWACT is also committed to making sure patrons do not receive more than a reasonable number of emails, letters or phone calls.
DISCLOSURE OF INFORMATION
SWACT treats its obligations with respect to the use and disclosure of personal information very seriously. Generally, we will only use or disclose personal information for the primary purpose that it was collected or for a purpose related to the primary purpose that you would reasonably expect it to be used. The SWACT will not sell, rent or share your personal information.
STORAGE OF INFORMATION
Personal information is stored in our database(s) on a secure server and in hard copy files. Only authorized SWACT personnel have access to this information. SWACT uses personal information to better serve our patrons and to expand our community of support.
SWACT does its best to ensure that all information is recorded accurately—if you notice any errors in our correspondence with you or if your personal information changes, please contact us at firstname.lastname@example.org to update your file.
If you do not wish to be contacted by phone, mail or email, please contact us and we will ensure that your request is honoured.
These terms and conditions are applicable to you upon your accessing the site and/or completing the registration process. These terms and conditions, or any part of them, may be terminated by The Society of We Are Canadians Too without notice at any time, for any reason. The provisions relating to Copyrights, Trademarks, Participation Disclaimer, and Indemnification shall survive any termination.
The content included in this site, including but not limited to text, graphics or code is copyrighted as a collective work under the Canadian copyright laws, and is the property of the The Society of We Are Canadians Too, identified by the name or logo on materials posted, is identified as being the copyright owner. If another party is noted as a copyright holder, please contact that party for permission to use the materials in question.
THE The Society of We Are Canadians Too (SWACT) EVENT TERMS AND CONDITIONS
Events may consist of festivals, concerts or other forms of advertised events whether attendance is free or if an admission fee is charged to attend.
Your name and contact information collected during the registration process may be shared with event participants and the speakers in the form of a delegate list. By registering for the event you are consenting to the use and disclosure of the information for this purpose. Registration information will not be shared with event exhibitors, sponsors and other conference delegates.
SWACT reserves the right to cancel events at any time prior to the scheduled date; in this case, our liability is limited to a full refund of the session fee. Confirmation of registration to any specific event will be sent by email before the event or workshop. Payment is due upon registration.
Registrants who do not show up for the event in question are not eligible for a refund.
Cancellations received by our offices by mail/email within the specified cancellation date are refundable and may be subject to an administration fee. Refunds will not be given after that date, however, delegate substitution is permitted.
For the duration of SWACT events, all volunteers and community groups that are on festival grounds must consent to the use and possible distribution of their own photo. SWACT will not sell, trade or provide any information from the SWACT database, including personal information to companies, solicitors or other third parties for any reason. These photos will be used solely for promotional purposes for the festival.
USE OF SITE
Harassment in any manner or form on the site, including via e-mail, chat, or by use of obscene or abusive language, is strictly forbidden. Impersonation of others, including The Society of We Are Canadians Too employees, host, or representative, as well as other members or visitors on the site is prohibited.
You may not upload to, distribute, or otherwise publish through the site any content which is libellous, defamatory, obscene, threatening, invasive of privacy or publicity rights, abusive, illegal, or otherwise objectionable which may constitute or encourage a criminal offense, violate the rights of any party or which may otherwise give rise to liability or violate any law.
You may not upload commercial content on the site or use the site to solicit others to join or become members of any other commercial online service or other organization.
The The Society of We Are Canadians Too reserves the right to block or remove communications or materials that it determines to be (a) abusive, defamatory, or obscene, (b) fraudulent, deceptive, or misleading, (c) in violation of a copyright, trademark or; other intellectual property right of another or (d) offensive or otherwise unacceptable to the The Society of We Are Canadians Too at its sole discretion.
You agree to indemnify, defend, and hold harmless The Society of We Are Canadians Too, its officers, directors, employees, and suppliers (collectively the “Service Providers”) from and against all losses, expenses, damages and costs, including reasonable attorneys’ fees, resulting from any violation of these terms and conditions or any activity related to your account (including negligent or wrongful conduct) by you or any other person accessing our site using your internet account.
THIRD PARTY LINKS
In an attempt to provide increased value to our visitors, The Society of We Are Canadians Too may link to sites operated by third parties. However, even if the third party is an affiliate, the The Society of We Are Canadians Too has no control over these linked sites, all of which have separate privacy and data collection practices, independent of the The Society of We Are Canadians Too.
These linked sites are only for your convenience and therefore you access them at your own risk. Nonetheless, the The Society of We Are Canadians Too seeks to protect the integrity of its web site and the links placed upon it and therefore requests any feedback on not only its own site, but for sites it links to as well (including if a specific link does not work).
SWACT raises funds for a variety of projects and events. This Donations / Refund Policy applies to anyone who makes a donation to SWACT. As your donation may be made online without our assistance or involvement we ask that you complete your details and the amount of your donation carefully, as it involves a substantial amount of administrative time to rectify any errors. In summary:
Errors in Amount Pledged
Should an error be made in the amount of any donation, the donor has 30 days in which to notify SWACT of the error. All requests for refunds must be made in writing by email to SWACT at email@example.com. The request should have the details of the initial donation including the date, amount, name of the donor and the nature of the error.
Change of Heart on Donation
Refunds of the amount pledged cannot be made simply because you have changed your mind. It is for this reason that we ask you make your choice to donate carefully. SWACT is under no obligation to give a refund, but will ensure that any genuine errors (such as to the amount donated) are rectified.
Errors by Us
Should an error be made by SWACT or its financial institution, full refunds will be made immediately upon notification of the error and all costs borne by SWACT.